Overview
Page 2 collects information about your organization's personnel policies and practices. This information provides essential context for understanding compensation data and helps identify industry-wide policy trends.
Before You Begin
Gather documentation about your organization's:
Employee handbooks or policy manuals
Performance review processes
Salary administration guidelines
Pay increase practices
Standard work schedules
Remote work policies
Union agreements (if applicable)
Understanding the Page Structure
The page is organized into several policy areas:
Compensation Administration
Performance Management
Work Arrangements
Union Relationships
Pay Practices
Step-by-Step Guide
1. Compensation Administration
Indicate whether you have formal salary ranges
If yes, note how often they're reviewed
Specify if ranges vary by department
Describe your organization's pay philosophy
Note any recent significant policy changes
2. Performance Management
Specify your performance review cycle
Annual, semi-annual, or other
Timing relative to fiscal year
Indicate if reviews are tied to compensation
Document rating scale used (if any)
Note whether reviews are standardized across departments
3. Work Arrangements
Standard work week definition
Hours per week
Days per week
Core hours (if any)
Remote work policies
Fully remote options
Hybrid arrangements
Department variations
Flexible scheduling options
Flextime availability
Compressed work week options
Summer hours or seasonal variations
4. Union Relationships
If applicable:
List all unions representing employees
Note departments affected
Indicate contract renewal dates
Specify if pay rates are union-determined
5. Pay Practices
Document pay increase practices
Merit increase guidelines
Cost of living adjustments
Promotion policies
Overtime policies
Exempt/non-exempt classifications
Compensatory time practices
Special pay provisions
Holiday pay
Weekend differentials
On-call pay
Best Practices
1. Policy Documentation
Use official policy documents as source material
Note any informal but standard practices
Document recent or pending changes
Include effective dates of policies
2. Consistency Check
Verify policies apply organization-wide
Note any department-specific variations
Ensure alignment with handbook
Cross-reference with union agreements
3. Clarity in Reporting
Be specific about policy details
Include relevant dates and frequencies
Note exceptions or special circumstances
Document policy evolution if relevant
Common Scenarios
Multiple Policy Sets
If different employee groups have different policies:
Note which policies apply to which groups
Explain key differences
Document rationale for variations
Policy Changes
When policies changed during fiscal year:
Enter policies in effect at year end
Note significant changes in comments
Include effective dates of changes
Informal Practices
For undocumented but standard practices:
Describe actual practice
Note lack of formal policy
Indicate how consistently applied
Special Considerations
1. Union Agreements
Include impact on non-union employees
Note any pattern bargaining
Document administration practices
2. Remote Work Evolution
Describe current policy
Note any pilot programs
Document future plans
Include technology support
3. Performance Management
Detail rating systems
Document review cycles
Note calibration practices
Include appeal processes
Tips for Accuracy
1. Policy Verification
Review current policy documents
Confirm with HR leadership
Cross-check with practice
Verify effective dates
2. Completeness
Answer all questions
Provide context in notes
Document exceptions
Include relevant dates
3. Clarity
Be specific in descriptions
Avoid ambiguous terms
Define unique terminology
Explain abbreviations
Common Pitfalls to Avoid
Missing policy variations by department
Overlooking informal practices
Incomplete union information
Outdated policy references
Unclear performance review processes
Next Steps
Review entries for accuracy
Gather documents for Page 3
Schedule support call if needed
Begin collecting principal administrator data
Quality Checklist
[ ] All policies verified current
[ ] Union information complete
[ ] Performance review process documented
[ ] Work arrangements specified
[ ] Pay practices detailed
[ ] Policy changes noted
[ ] Exceptions documented
Need Help?
Contact [email protected]
Schedule a support call
Review FAQ section
Check field definitions in catalog