What is the Activity Spaces module?
The Activity Spaces module is where you manage all performance and non-performance venues or spaces within your organization. It serves as the central repository for venue details that are referenced in data input forms and used for important calculations throughout Performance Analytics, including space utilization metrics, occupancy cost calculations, and capacity analysis.
Accessing Activity Spaces
Click the ⚙️ Settings icon in the top-right corner of any screen
Select "Activity Spaces" from the settings menu
Key Functions
Create and manage comprehensive venue/space inventory
Designate spaces as performance or non-performance venues
Track venue capacity and status (active/inactive)
Configure which spaces are included in occupancy cost metrics
Specify venue ownership information
Space Management
The Activity Spaces interface displays a table of all your organization's spaces with information about each venue's name, type, and active status.
Viewing Spaces
The main screen shows:
Name: The venue or space name
Type of Space: Whether it's a performance or non-performance space
Active: Whether the space is currently active (indicated by a checkmark)
Actions: Edit button to modify space details
Creating a New Space
To create a new space:
Navigate to Activity Spaces (Settings > Activity Spaces)
Click the red "Create Space" button at the bottom of the spaces list
Complete the required fields (marked with asterisks):
Space Name: Enter the name of the venue or space
Owner Name: Select the owner from the dropdown
Venue Address: Enter the venue's address (with search functionality)
Venue City, State, Zip Code, and Country
Venue Type: Select from the dropdown (e.g., Theater-Proscenium)
Capacity: Enter the seating or occupancy capacity
Set configuration toggles as needed:
"This venue is not active": Toggle on if the space is inactive
"Exclude this space from occupancy cost metrics": Toggle on to exclude from cost calculations
"This is primarily a non-performance space": Toggle on for non-performance spaces
Click "Save" to create the space
Editing an Existing Space
To edit an existing space:
Find the space in the management table
Click the "Edit" button in the Actions column
Modify any information that needs updating
Click "Save" to update the space details or "Cancel" to discard changes
Deactivating a Space
To deactivate a space without deleting it:
Navigate to Activity Spaces (Settings > Activity Spaces)
Click the "Edit" button for the relevant space
Toggle "This venue is not active" to the on position
Click "Save" to update the space status
Deactivated spaces remain in the system but won't appear in certain reports or drop-down selectors in the data inputs.
Field Descriptions
Field | Description | Required | Example |
Space Name | The name of the venue or space | Yes | "Ziff Ballet Opera House" |
Owner Name | The organization or entity that owns the space | Yes | "Miami-Dade County Department of Cultural Affairs" |
Venue Address | Physical address of the venue | Yes | "1300 Biscayne Blvd" |
Venue City | City where the venue is located | Yes | "Miami" |
Venue State | State where the venue is located | Yes | "Florida" |
Venue Country | Country where the venue is located | Yes | "USA" |
Venue Type | Category of venue | Yes | "Theater - Proscenium" |
Capacity | Maximum number of people the space can accommodate | Yes | "2166" |
Relationships with Other Settings
The Activity Spaces module interacts with these other modules:
My Organization: Shares venue count information used in organization profile
Benchmark data input forms: Uses venues defined here for attendance and utilization metrics
Important Considerations
At least one performance space must be defined and active for Benchmark reporting
Space activation status affects whether venues appear as options in the select drop-downs on pages 1A, 2A and 2B
Performance vs. non-performance designation affects how spaces are categorized in analytics
Non-performance spaces do not require Utilization information (counts of performance days, maintenance days, etc)
Occupancy cost exclusion allows you to exclude spaces from cost metrics
Capacity information is critical for attendance percentage calculations
Different venue types may have specific reporting implications in analytics
Troubleshooting
Issue | Cause | Solution |
Unable to save a new space | Missing required fields | Check that all fields marked with asterisks are completed |
Address validation errors | Improperly formatted address | Use the address search function to find and select a validated address |
Occupancy costs seem incorrect | Space may not be properly configured | Verify that appropriate spaces have the "Exclude from occupancy cost metrics" toggle set correctly |