Overview
Page 3 collects specific demographic and professional information about your organization's Principal Administrator (CEO, Executive Director, or equivalent top position). This information supports industry-wide analysis of leadership trends and development.
Before You Begin
Gather information about your Principal Administrator's:
Contract details
Educational background
Professional experience
Performance evaluation process
Industry tenure
Demographic information (if available)
Key Concepts
Principal Administrator: Your organization's top executive position (CEO/Executive Director)
Contract Terms: Formal employment agreement details
Performance Measures: Criteria used for evaluation
Industry Experience: Time in performing arts administration
Step-by-Step Guide
1. Position Details
Confirm exact title
Indicate reporting relationship
Typically Board of Directors
Note any unique governance structures
Specify employment status
Full-time/part-time
Contract terms
At-will status
2. Contract Information
Indicate whether a formal contract exists
Specify contract duration
Note renewal provisions
Document key contract elements:
Term length
Renewal procedures
Performance requirements
Special provisions
3. Educational Background
Highest degree earned
Field(s) of study
Institution(s)
Year of completion
Professional certifications
4. Professional Experience
Total years in current position
Previous performing arts experience
Related industry experience
Management experience
Board service
5. Performance Evaluation
Evaluation frequency
Responsible party (typically board)
Key performance measures:
Financial results
Artistic achievement
Community impact
Staff development
Fundraising success
Other specific metrics
6. Demographic Information
Optional but encouraged:
Age range
Gender identity
Race/ethnicity
Geographic origin
Best Practices
1. Data Accuracy
Verify all information with official records
Confirm current contract status
Review board minutes if needed
Cross-check with HR files
2. Privacy Considerations
Follow organization's privacy policies
Obtain appropriate permissions
Handle demographic data sensitively
Maintain confidentiality
3. Documentation
Note sources of information
Record relevant dates
Document any unusual circumstances
Maintain clear records
Common Scenarios
Leadership Transition
If position changed during fiscal year:
Enter information for person in role at year end
Note transition in comments
Document interim arrangements if applicable
Multiple Roles
If Principal Administrator has multiple titles:
Enter primary executive role
Note additional responsibilities
Explain reporting relationships
Contract Renewal
During contract transition:
Enter current contract details
Note pending changes
Update once new contract is finalized
Special Considerations
1. Interim Leadership
For temporary arrangements:
Note interim status
Enter current compensation
Document expected duration
Explain special circumstances
2. Shared Leadership
For co-leader models:
Enter data for top position
Note dual leadership structure
Explain division of responsibilities
3. Founder Leadership
For founder-led organizations:
Note founder status
Document any special arrangements
Explain unique circumstances
Tips for Success
1. Information Gathering
Work with board secretary
Consult HR records
Review board minutes
Verify current information
2. Completeness
Fill all required fields
Provide context in notes
Document special circumstances
Include relevant dates
3. Sensitivity
Handle information confidentially
Follow privacy guidelines
Obtain necessary permissions
Maintain professionalism
Common Pitfalls to Avoid
Outdated contract information
Incomplete experience history
Missing performance criteria
Unclear reporting relationships
Insufficient documentation of changes
Next Steps
Review all entries for accuracy
Proceed to Page 4: Compensation
Gather compensation documentation
Schedule support if needed
Quality Checklist
[ ] Position details verified
[ ] Contract information current
[ ] Education details complete
[ ] Experience documented
[ ] Evaluation criteria specified
[ ] Changes noted
[ ] Privacy maintained
Need Help?
Contact [email protected]
Schedule a support call
Review FAQ section
Check field definitions
Important Notes
Keep information current
Update promptly for changes
Maintain accurate records
Respect confidentiality