Overview
This page collects key demographic and employment information for each position. The data provides insights into workforce composition, employment arrangements, and organizational structure while supporting diversity, equity, and inclusion (DEI) analyses.
Fields
| Reports to |
Description | Identifies the employee's direct supervisor in the organizational hierarchy. This information helps map reporting relationships and clarifies lines of accountability within the organization. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Overtime status |
Description | Indicates whether the position is exempt or non-exempt from overtime pay requirements. This classification aligns with labor regulations and helps determine compensation practices for additional hours worked. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Employment type |
Description | Specifies the nature of the employment arrangement (full-time, part-time, or seasonal). This classification helps understand workforce composition and employment commitments. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Months per year |
Description | Indicates the number of months the position is active during the year. This information is particularly relevant for seasonal or academic-year positions and helps understand employment patterns. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Average hours per week |
Description | Specifies the typical number of hours worked per week in this position. This information helps assess workload distribution and calculate full-time equivalency (FTE) statistics. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Pay basis |
Description | Indicates how compensation is structured (hourly or salary). This classification determines how pay is calculated and administered, reflecting both position level and regulatory requirements. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Years in current role |
Description | Records the length of time the employee has served in their current position. This information helps analyze experience levels, tenure patterns, and career progression within the organization. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Workplace |
Description | Specifies the primary work location arrangement (onsite, remote, or hybrid). This information reflects organizational policies and work environment flexibility while helping analyze workplace trends. |
Required | ✓ |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Age cohort |
Description | Indicates the age range category for the employee. This information supports workforce planning, succession management, and generational diversity analyses while maintaining individual privacy. |
Required | - |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Education |
Description | Indicates the highest level of formal education completed. This information helps assess workforce qualifications and analyze relationships between educational background and career progression. |
Required | - |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Race & Ethnicity |
Description | Records self-reported racial and ethnic identification. This information supports diversity, equity, and inclusion (DEI) initiatives and helps organizations track workforce representation goals. |
Required | - |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| Gender |
Description | Records self-reported gender identification. This information supports DEI initiatives, helps track representation goals, and enables analysis of gender-based compensation patterns. |
Required | - |
Example |
|
Type of data | Dropdown Selection |
Validation | Must select from predefined options |
Source | HR Records |
| New hire |
Description | Indicates whether the employee was hired internally or externally for their current position. This information helps track career mobility patterns and analyze recruitment practices. |
Required | - |
Example |
|
Type of data | Radio button |
Validation | Must select from predefined options |
Source | HR Records |
Tips for This Page
Ensure all required fields are completed for every position
Use consistent categorization across similar positions
Verify reporting relationships match the organizational chart
Review employment classifications for accuracy
Respect privacy considerations for demographic information
Document any special work arrangements consistently
Related Resources
[Employment Classifications Guide]
[Workforce Demographics Guide]
[DEI Data Collection Best Practices]
[Work Arrangement Policies]